Article Index
Requests for Proposals
Janitorial RFP
All Pages

All bid notices are posted in PDF format. If you do not have Adobe Reader installed, please download. Open bids are also posted on eMaryland Marketplace.

CURRENT BID NOTICES:

GREEN PROJECT MANAGEMENT & SERVICES: Due February 15, 2012

JANITORIAL SERVICES: Due March 1, 2012

 

 

 

GREEN PROJECT MANAGEMENT & SERVICES RFP

RESPONSES DUE BY:

February 15, 2012

TOWN OF CAPITOL HEIGHTS, MARYLAND

REQUEST FOR PROPOSALS – RFP

 

GREEN PROJECT MANAGEMENT  & SERVICES

A. SCOPE OF WORK/PROJECT DESCRIPTION

The Town of Capitol Heights seeks qualifications and proposals from interested individuals, companies, or corporations for Green Project Management and Renovations to the Town Hall Complex site. These services are funding through the Energy Efficiency Block Grant and responders must comply with any local, state or federal grant requirements and purchasing guidelines.

The Town of Capitol Heights has a ‘green’ agenda and is rapidly becoming a green zone that is a holistic green geographic area which includes addressing environmental health and justice issues, promoting transit oriented development, maintaining green space, incorporating weatherization/energy efficiency retrofits, providing incentives for green businesses as well as transitioning to clean energy. These improvements include energy efficient technologies such as roof top solar panels, a new energy star HVAC system, energy efficient windows, solar hot water tank, solar panels and rain barrels.

The project manager will be responsible for the selection of materials and vendors for this project. The project manager will oversee installation and will create the vision for the Town. The project manager will create documentation and provide a complete project file for Town use with the understanding that all materials created will be the property of the Town of Capitol Heights.

Proposed Scope and Schedule:

Installation Items (Suggested items):

•           Solar pump and holding tank

•           Energy efficient gas furnace

•           Solar water heater

•           LED solar flood light

•           Energy efficient windows

•           Energy efficient refrigerator

•           Roof top solar panels

•           Landscaping Services (community garden)

 

Project Schedule:

February 2012

•           RFP solicitations

•           RFP review & approval

•           Energy Audit

March – April 2012

•           Weatherization of Town building

•           Solar panel installation on Town building

• Installation of Green Technologies

•           Interview process & selection of tour guide

April - May 2012

•           Project Completion

•           Open House of Residents and Visitors

 

RFP TERMS AND CONDITIONS

Introduction

All proposals must conform to the following terms and conditions.

Scope of Project

1. Responders must meet a tight time deadline and complete the project and renovations by June 2012. The responders must make sure that all purchases and vendors qualify with grant “buy American” and other energy efficiency requirements. The responder must be able to provide reports to Town management on the progress and overall completion.

2. Payment by the Town for the services will be made after the services have been performed and a billing statement is submitted in the form specified by the Town. Payments may be made on a monthly basis or as services are invoiced. Purchases must comply with grant requirements and responders must demonstrate that they are aware of local and federal purchasing guidelines.

3. Any proposal may be withdrawn up until the date and time set above as the deadline for submittal of RFPs. Any proposal not so timely shall constitute an irrevocable offer for a period of ninety (90) days to sell to the Town the services described in the attached specifications, or until one or more of the proposals have been approved by the Town, whichever occurs first.

4. The Town shall not be responsible for any costs incurred by the bidder in preparing, submitting or presenting its response to the RFP.

Confidentiality

Vendors must treat all documents and information provided by the Town including this RFP, as confidential. The Town will treat all proposals received, and the information contained therein, as confidential until a negotiated contract is executed or all proposals are rejected.

Public Statement

No vendor shall make any public statement in relation to this RFP without prior written consent from the Town.

General Conditions

The following general conditions apply:

The Town of Capitol Heights – Green Project

1. The Town may not necessarily accept the lowest cost proposal, but will strive to select the best and most responsive proposal.

2. The Town may cancel this RFP or amend its contents at any time prior to acceptance of a proposal.

3. If no proposal is acceptable, then the Town may either re-issue the request for proposal or negotiate with one or more vendors for a satisfactory offer.

4. The award of a proposal shall not be deemed final unless and until a contract is successfully negotiated and approved by Town.

Anti-Lobbying Provision

Vendors must indicate through written promise within the proposal cover letter that proposer’s officers, employees, agents, consultants or lobbyists will not attempt to lobby or influence a vote or recommendation related to the vendor’s proposal submitted in response to this RFP; directly or indirectly, through any contact with Town Council Members or other Town officials between the date that the request is sent out and the date a contract resulting here from is awarded by the Town Council. Such behavior may be cause for immediate rejection of the vendor’s proposal.

Billing

Vendor will coordinate with the Town to set up billing and accounting procedures acceptable to the Town including lockbox payment, procedures, and requirements.

Warranty

Vendor will warrant and maintain all equipment provided to Town throughout the duration of the contract.

B.       INSURANCE

It is desirable that respondents carry insurance in the approximate amounts set forth below. Responders who carry lower limits should state so in their responses to the proposal (bid response).

 

1. Workers’ Compensation (as required by State of Maryland law)

 

2. Comprehensive General Liability

Limits: $500,000 per occurrence for Bodily Injury

$500,000 per occurrence for Property Damage

$1,000,000 aggregate

 

3. Automobile Liability:

Limits: $500, 000 per person

$500,000 per occurrence

$500,000 per occurrence for property damage

 

 

4. Selected respondent will be required to submit a policy endorsement naming the Town of Capitol Heights, Maryland, as an additional insured.

 

C. SCHEDULE OF SELECTION PROCESS

 

1.  Responses to the RFP deadline February 15, 2012

2. Review of Responses/Follow up with Respondents (if necessary)/Selection: Week of February 20 – 24, 2012.

 

D. SUBMISSION REQUIREMENTS

Three (3) hard copies and (1) electronic copy of responses to this RFP must be received on or before 5:00 p.m. on February 15, 2012. Email Transmissions will not be accepted. Expensive and elaborate submissions are discouraged.  Proposals should be addressed to:

Town of Capitol Heights

Town Hall Offices

One Capitol Heights Blvd.

Capitol Heights, MD 20743

 

For inquiries or information contact

Kenny Young, Assistant Town Administrator:

Telephone:  (301) 336-0626

Fax:  (301) 336-8706

 

Please include the following information:

Qualifications: Please provide related work experience, references and qualifications.

a. Name, address, principal place of business, telephone number, and fax number/email address of legal entity or individual with whom contract would be written.

 

b. Name, address, and telephone number of each principal officer (President, Vice President, and Treasurer).

 

c. Legal status of the Respondent (sole proprietorship, partnership, corporation, etc.)

and the year the entity was organized (formed) to do business as the entity now substantially exists.

 

d. Federal Employer Tax Identification number or Social Security number.

 

e. List of other similar clients and implementations

 

Proposals must contain the following outline:

1. Executive Summary / Why Vendor is most qualified for this project

2. Organization Information / Qualifications & Experience

4. Previous Experience with Other Green Renovations

5. Previous Grant Experience (Specifically EECGB)

6. Project Approach

7. Cost Proposal (to be included in a separate package) – (Hourly rates and types of services being provided)

8. Additional Information on Company or Proposed Project

Specification Response Requirements

Information / Qualifications & Experience

Respond to these specifications and questions:

1. Vendor must provide a list of any personnel & subcontractors who will be utilized to meet the terms of the proposal.

2. Describe Vendor’s history in the Green Renovations and/or Consulting.

3. Describe how the Vendor’s experience will benefit the Town in terms of program success, risk mitigation, and fiscal responsibility.

4. Provide three references on the company’s performance on similar projects

E.        REJECTION OF SUBMISSIONS

The Town reserves the right to do the following: reject any or all submissions, waive informalities and irregularities in the submissions received, and accept any portion of any submission, if deemed, in the best interest of the Town.

F.         INCURRING COST

The Town is not liable for any cost incurred by entities prior to executing a contract or purchase of any items.